Easy to Use Tools to Help You Run Your Online Business

We have been using online services for a long time now. The free email service Gmail was made available by Google in 2004. And the well-known blogging platform Blogger was first launched in 1999 by the company Pyra Labs which later was acquired by Google. And one of the first search engines on the internet, AltaVista, saw the light in 1995.

Gradually, new services and tools have been made available on the internet. Today, we can find online apps and services in practically all areas. 

Many of these apps and tools can be of great help to run your online business. Especially if you are a solopreneur, artist or small business owner.

The Cloud

We say we have images, documents and other information stored in the cloud. This means that the service we use stores the information or content on servers that we access with our web browser or with a dedicated application on our computer.

One of the most significant advantages of using cloud applications is the availability of our content. Not only can we access it from our desktop or laptop but also from any other devices like a mobile or tablet.

Our data is also accessible from anywhere. This means that we can work from, for example, a public library, from our client’s office or from the train.

When we work online, our documents are automatically saved. This reduces the risk of losing the content if something goes wrong. 

And if we are Offline?

Usually, we have access to the internet almost everywhere. But what happens if we are in an area without access to the internet?

With some of these services, we can also access our files and create new content even if we temporarily are offline or without an internet connection.    

How this works depends on the application we use. With some of the apps, we must tell what archives we want to use offline while still online. With other apps, we have always access to our data, even when we are offline.

Sharing Documents

It is also easy to share our documents or information with other people to read or download. 

This can be done, for example, by sending an email containing a shared link to the document. Then by clicking on the link, the person who receives the email can read or download the shared archive.

This is, of course, an important feature for anyone working in a team or any kind of organization. This way, more than one person can work or comment on the same document and all of the team members will have access to the latest document version.

Online Tools for Everything 

Online applications have been around for years now. Nevertheless, we tend to work just as always and forget there are online tools that can make our digital life much easier.

Many of the online tools have free versions. This makes it possible to use them before subscribing to a premium version. In fact, some of the tools’ free versions have so many features included that we might not need to upgrade to a premium version.

I very often use Grammarly, an excellent online spell and grammar checker. Grammarly also works fine when you write an email in, for example, Gmail or when you write your social media posts on Twitter or Instagram. 

We have all used word processors, spreadsheets and presentations programs on our local computer. Now, these types of applications are also available online. For example, Google Docs, Zoho Office Suite or Microsoft Office Online, just to mention a few of them.

Online file storage and synchronization services like Google Drive, OneDrive, iCloud or Dropbox are great for making your files available from multiple computers or devices and to share documents between people.

Services like Google Photos or Amazon Photos helps you to store and backup all the pictures you take with your mobile. It is a practical and safe way to ensure that your images are not lost if your mobile breaks or gets stolen.

Online calendars and note-taking apps are a practical way to always have appointments and other information at hand on all of your digital devices.  

Other helpful tools for entrepreneurs, artists or small business owners are project management applications like Trello, Asana, ClickUp or Notion. 

As entrepreneurs or small business owners, we need to create many images and other content, especially for our online marketing and social media. Canva is an easy to use online graphic design platform that has become very popular lately. Free templates and images make it possible for you to create beautiful visual content for social media or websites.

There are so many apps and tools available online, so it can be hard to decide which ones are the best option. The good thing is that many of these tools have free versions available. This makes it possible for you to calmly try out and see if a particular service can help make your job and online digital life easier and more enjoyable.

Credits featured image: Photo by Austin Distel on Unsplash.

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